Vacancy Details: Conference Centre Assistant Manager

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John Innes Centre

JIC is an independent, international centre of excellence in plant science and microbiology. Our mission is to carry out fundamental and strategic research, to train scientists and to make our findings available to society.

The scientific research at the Centre makes use of a wide range of disciplines in the biological and chemical sciences, including cell biology, biochemistry, chemistry, genetics and molecular biology.

The John Innes Centre is proud to hold a Silver Award from Athena SWAN. The Athena SWAN charter recognizes and celebrates good practice in recruiting, retaining and promoting women in the fields of science, engineering, maths and medicine (STEMM). JIC was the first research institute to win a Silver Award. For more information, go to https://www.jic.ac.uk/training-careers/athena-swan/

The John Innes Centre is a registered charity (No. 223852), limited by guarantee (registered in England No. 511709) and is an Equal Opportunities Employer.

Athena Swan

disability confident employer

   Stonewall Diversity Champion

Advancing gender equality in science, engineering and technology.

Post Number1003249
Job TitleConference Centre Assistant Manager
Closing Date13 Jun 2017
GradeSC7
Starting Salary£23,900 - £26,600
Hours per week 20
Project Title To assist the Conference Centre Manager with providing a venue for internal Science events and in hiring out the venue to external fee paying clients.
Expected/Ideal Start Date 23 Jul 2017
Months Duration Indefinite
Flexible Options
Part Time

Main purpose of the job To assist the Conference Centre Manager with providing a venue for internal Science events and in hiring out the venue to external fee paying clients in order to cover all costs and make a small surplus. Duties will include acting as host for a range of events up to 300+ delegates, coordinate with the Porterage, Cleaning and AV Tech teams, attend to administration such as catering orders, invoice requests event scheduling and also ensure all health and safety requirements are adhered to in particular emergency evacuation procedures.
Department To be agreed
Group Details The John Innes Conference Centre has a large 320 seater Auditorium with an adjoining Foyer/ Gallery in addition to 4 x smaller Seminar Rooms.
Advert Text An exciting opportunity has arisen for an Assistant Manager to work alongside the Conference Centre Manager at the John Innes Centre.

The successful candidate will assist the Conference Centre Manager to provide a venue for internal Science events and in hiring out the venue to external fee paying clients. The post holder will be involved in all conference matters from the original inquiry, through to the event set up and pack down and then post event invoicing and feedback. Duties will include acting as host for a range of events up to 300+ delegates, coordinating with Porterage, Cleaning and AV Tech teams and conference centre administration such as timings, security, car parking, porterage, catering, piano maintenance scheduling and Audio Visual (AV) trouble shooting. The post holder must also ensure all health and safety requirements are adhered to particularly emergency evacuation procedures.

The successful applicant must have a flexible approach to working hours, must be able to assist with conference porterage and have a willingness to be trained in first aid, health & safety, AV, Licensing act 2003, fire marshalling and manual handling.

Salary on appointment will be within the range £23,900 to £26,600 pro rata per annum depending on qualifications and experience. This post is for 20 hours per week on an indefinite contract.

Key relationships Internal: Conference Centre Manager, Porters, Cleaning team, AV Techs, Catering team, NBIP, JIC, TSL, EI & QIB.
External: Corporate Bodies, Public Sector & Charities.
Main Activities & ResponsibilitiesPercentage
General Conference administration20
Invoice requests20
Catering orders20
Piano maintenance scheduling20
Conference meet/ greet & customer focus10
AV Technical support assistance10
As agreed with the line manager any other duties commensurate with the nature of the post.

Education & QualificationsRequirementImportance
Educated to GCSE level or equivalentEssential
Level 5 standard educationEssential
1st Aid at Work qualified (training will be given)Desirable
Level 2 Health & Safety at Work qualified (training will be given)Desirable

Specialist Knowledge & SkillsRequirementImportance
Good verbal, written and numeracy skillsEssential
Comfortable with PC/ MAC, Microsoft Word and Excel spreadsheetsEssential
Knowledge of AV Equipment (data projectors, VGA, HDMI and microphones etc). Training will be givenDesirable
Award for Personal License Holder (APLH) (if not in date full training will be given)Desirable

Relevant ExperienceRequirementImportance
Conference/ Hospitality environmentDesirable

Interpersonal & Communication SkillsRequirementImportance
Demonstrated ability to work independently, using initiative and applying problem solving skillsEssential
Good interpersonal skills with the ability to work as part of a teamEssential
Excellent communication skills, both written and oralEssential
Ability to trouble shoot/ problem solve quicklyEssential
Excellent time management and organisational skillsEssential
Ability to follow instructions/Standard Operating ProceduresEssential
Promotes and strives for continuous improvement Essential

Additional RequirementsRequirementImportance
Promotes equality and values diversityEssential
A very flexible approach to working hours often with little or no noticeEssential
Must be able to undertake manual handling duties (training will be given)Essential
Willingness to be Fire Marshal trainedEssential

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